Employee Resources

General Information

Business Services Contacts
Business Services Calendar

Accounting

      Account Code Guide - pdf (Revised 8.8.22)
      Account Code Guide (Revised 8.8.22)
      Activity Expenditure Codes
      Object Code Conversion Guide 
      Valid Account Code Tool - OSPI

Accounts Payable

Forms:

Catering, Meals and Light Refreshments Request Form (3600F-1)
Employee Reimbursement Request Form
Order for Refund Form
Petty Cash Reimbursement Form
Postage Reimbursement Form
Sign-In Sheet Form (3600F-2)
Travel Expense Voucher Form (3050F)
Workshop Observation Form
Workshop Observation Request Form-Out of State Travel

Assets

      Forms:

      Chromebook User Agreement and Protection Plan
      Mobile Device User Agreement      
      Surplus Forms Template
      Withdrawn Student Collections Process:
         Example Notice 1 - Skyward Automated
         Example Notice 2 - Business OP and Example Customer Fine Ledger - Business OP
         Example Notice 3 - Business OP
         Example Notice 4 - District

      Info:

      Student Lost or Stolen Chromebook Process 
      Surplus Guidelines
      Withdrawn Student Collections Process

Associated Student Body

Forms:

ASB Charitable Fund Disbursement Request Form
ASB Fund Balance Transfer Form - Single
ASB Fund Balance Transfer Form - Multiple I
ASB Fund Balance Transfer Form - Multiple II
ASB Fundraising Form
ASB Internal Review Form
Student Scholarship Request Form

Info:

ASB Manual - WASBO

Budget

Forms:

Budget Transfer Request Form
Gifts-Donations-Other Revenue Request Form

Cash Receipting

Forms:

Board Report Form 
Equipment Donation Agreement Form
Monetary Donation Agreement Form  

 Info:

Cash Receipting Manual 
Gifts-Donations Guidance
Tax Deduction Letter
Third Party Receipting Requirements - SAO

Grants

Info:

Grants Management Bulletin - OSPI 
Unlocking Federal and State Program Funds - OSPI

Purchasing

Forms:

Affidavit of Lost Receipt Form
Emergency Declaration Form
Informal Vendor Quotations Form
P-Card User Agreement
P-Card Sign Out Log
P-Card Use Log 
Piggybacking Checklist - Federal Form
Piggybacking Checklist - Not Federal Form
Sole Source Form 
Suspension and Debarment Vendor Certification Form

Info:

Buying and Bidding - SAO
Creating a PO in Skyward
Piggybacking Guidance - SAO  
Playground Acquisition Procedures
Procurement Card (P-Card) Process Manual
Procurement Requirements
Public Work Requirements
SAM.gov Quick Start Guide

Videos:

P-Cards
Purchasing

Records Retention

Info:

Common Records Retention Schedule 8/21 - SOS
School Districts Records Retention Schedule 4/21 - SOS

Scholarship Trust Funds

Forms:

Iseminger Trust Form